Master TF-IDF for text representation, including the core formula, variants like log-scaled TF and smoothed IDF, normalization techniques, document similarity with cosine similarity, and BM25 as a modern extension.

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TF-IDF
You've counted words. You've explored term frequency variants that weight those counts. Now comes the crucial insight: a word's importance depends not just on how often it appears in a document, but on how rare it is across the corpus. The word "the" might appear 50 times in a document, but it tells you nothing because it appears in every document. The word "transformer" appearing just twice might be highly informative if it's rare elsewhere.
TF-IDF, short for Term Frequency-Inverse Document Frequency, combines these two signals into a single score. It's one of the most successful text representations in information retrieval, powering search engines and document similarity systems for decades. The formula is elegant: multiply how often a term appears in a document by how rare it is across the corpus. Common words get downweighted; distinctive words get boosted.
This chapter brings together everything from the previous chapters on term frequency and inverse document frequency. You'll learn the exact TF-IDF formula and its variants, implement it from scratch, understand normalization options, and master scikit-learn's TfidfVectorizer. By the end, you'll know when TF-IDF works, when it fails, and how its successor BM25 addresses some of its limitations.
The TF-IDF Formula
The Central Question: What Makes a Word Important?
Consider searching for documents about "neural networks" in a collection of machine learning papers. Some words appear everywhere: "the", "is", "data", "model". Others appear in specific documents: "backpropagation", "convolutional", "transformer". Intuitively, you know which words are more useful for finding relevant documents, but how do you quantify this intuition?
TF-IDF answers this question by combining two complementary signals:
- Local importance: How prominent is this word within this specific document?
- Global rarity: How distinctive is this word across the entire collection?
A word is truly important when both signals are strong: it appears frequently in the document you're examining, and it's rare enough across the corpus to actually distinguish that document from others. This insight leads directly to the TF-IDF formula.
Building the Formula Step by Step
Let's develop the formula by thinking through what each component contributes.
Step 1: Measuring Local Importance with Term Frequency
The simplest measure of a word's importance in a document is how often it appears. If "neural" appears 5 times in a paper while "algorithm" appears once, "neural" is probably more central to that paper's content. This is the term frequency (TF):
But term frequency alone has a critical flaw. The word "the" might appear 50 times in a document, far more than any content word. Raw frequency doesn't distinguish between meaningful content words and ubiquitous function words.
Step 2: Measuring Global Rarity with Inverse Document Frequency
To identify distinctive words, we need to know how common they are across the entire corpus. If a word appears in every document, it's useless for distinguishing between them. If it appears in only one document, it might be highly distinctive.
The document frequency counts how many documents contain a term:
We want rare words to score high and common words to score low, so we invert this relationship. The inverse document frequency (IDF) achieves this through a logarithm:
where is the total number of documents in corpus .
The logarithm serves two purposes:
- It inverts the relationship: rare words (low df) get high IDF; common words (high df) get low IDF
- It compresses the scale: a word appearing in 1 of 1000 documents doesn't get 1000× the weight of one appearing in 100 documents. The difference is moderated.

Step 3: Combining Local and Global Signals
Now we have two complementary measures:
- TF tells us: "This word is prominent in this document"
- IDF tells us: "This word is rare across the corpus"
The key insight of TF-IDF is that these signals should be multiplied:
TF-IDF combines term frequency and inverse document frequency:
where:
- is a term (word)
- is a document
- is the corpus (collection of documents)
- measures how often appears in
- measures how rare is across
Why multiplication rather than addition? Consider the edge cases:
- High TF, Low IDF (common word like "the"): Multiplication drives the score down because IDF is near zero
- Low TF, High IDF (rare word appearing once): The score stays moderate. Rarity alone doesn't make a word important to this document.
- High TF, High IDF (frequent and rare): Both signals reinforce each other, producing a high score
This multiplicative combination creates exactly the behavior we want: it rewards words that are both prominent locally and distinctive globally.
From Theory to Implementation
Let's implement these concepts step by step, building intuition for how the formula behaves on real text:
Document Frequency and IDF for Selected Terms: ============================================================ Term Doc Freq IDF ------------------------------------------------------------ learning 4 0.2231 deep 2 0.9163 neural 1 1.6094 text 1 1.6094 images 1 1.6094 rewards 1 1.6094
Interpreting the IDF Values
The table above reveals the discriminative power of IDF. Notice the inverse relationship between document frequency and IDF score:
- "Learning" appears in 4 of 5 documents, so its IDF is low (0.22). This word is nearly universal in our corpus, so it can't help distinguish one document from another.
- "Deep" and "neural" appear in 2 documents each, earning moderate IDF values (0.92). These terms are somewhat distinctive.
- "Images" and "rewards" each appear in only 1 document, giving them the highest IDF (1.61). These words are highly discriminative. Finding them in a document immediately tells you something specific about its content.
This is the core insight: IDF identifies terms that distinguish documents from each other. Common words get suppressed; distinctive words get amplified.
Computing TF-IDF Scores
With both components in place, we can now compute the full TF-IDF score. The implementation is straightforward. For each term in a document, multiply its term frequency by its inverse document frequency:
TF-IDF Scores for Document 1 (Machine Learning): ------------------------------------------------------------ Term TF IDF TF-IDF ------------------------------------------------------------ data 2 1.6094 3.2189 from 2 0.9163 1.8326 machine 1 1.6094 1.6094 algorithms 1 1.6094 1.6094 patterns 1 1.6094 1.6094 powerful 1 1.6094 1.6094 learn 1 0.5108 0.5108 is 1 0.5108 0.5108 learning 2 0.2231 0.4463
Understanding the TF-IDF Scores
The table above shows TF-IDF in action, and the results illuminate exactly how the formula balances local prominence against global rarity:
-
"Learning" (TF=3, IDF=0.22, TF-IDF=0.67): Despite appearing three times (the highest frequency in this document), its TF-IDF score is moderate. Why? Because "learning" appears in nearly every document in our corpus, so its IDF is low. The multiplication suppresses this common term.
-
"Data" (TF=2, IDF=0.51, TF-IDF=1.02): This term appears twice and in fewer documents than "learning", giving it a higher TF-IDF. The balance tips in its favor because it's more distinctive.
-
"Algorithms" and "powerful" (TF=1, IDF=1.61, TF-IDF=1.61): These words appear only once in Document 1, but they're unique to this document in our corpus. Their high IDF compensates for their low frequency, earning them respectable scores.
This is TF-IDF's core strength: it automatically identifies the terms that best characterize each document, not the most frequent words, but the most distinctive ones.
Visualizing the TF-IDF Balance
The following visualization makes the multiplicative relationship concrete. For each term, we show its TF (local importance), IDF (global rarity), and the resulting TF-IDF score. Notice how the final score emerges from the interplay between these two components:

TF-IDF Variants
The basic TF-IDF formula we've developed works well, but practitioners have discovered that certain modifications can improve performance for specific tasks. These variants address subtle issues with the basic formulation, issues that become apparent when you think carefully about what the formula is measuring.
Log-Scaled TF: Taming Extreme Frequencies
Consider a document where "machine" appears 20 times and "learning" appears twice. Is "machine" really 10× more important to this document? Probably not. The relationship between word frequency and importance isn't linear. The first few occurrences establish a word's relevance, but additional occurrences provide diminishing returns.
Log-scaling addresses this proportionality problem:
Raw TF-IDF vs Log TF-IDF (Document 1): ----------------------------------------------------------------- Term Raw TF Log TF Raw TFIDF Log TFIDF ----------------------------------------------------------------- learning 2 1.69 0.4463 0.3778 data 2 1.69 3.2189 2.7250 from 2 1.69 1.8326 1.5514 algorithms 1 1.00 1.6094 1.6094 patterns 1 1.00 1.6094 1.6094
Interpreting the Log-Scaled Results
Log-scaling compresses the TF component, reducing the dominance of high-frequency terms. "Learning" with TF=3 gets log TF of 2.1, not 3. The difference between 3 and 1 occurrence shrinks from 3× to about 2×. This compression is often preferable for document similarity calculations, where you want to recognize that a document mentioning "neural" twice is similar to one mentioning it five times.

Smoothed IDF: Handling Edge Cases
The basic IDF formula has a subtle problem: what happens when a term appears in every document? The formula gives:
A term appearing everywhere gets IDF of zero, which means its TF-IDF is also zero. It contributes nothing to the document representation. While this makes sense for truly universal terms like "the", it can be problematic when you want even common terms to contribute something.
Smoothed IDF variants address this by adding constants:
This ensures all terms have positive IDF, which is important when you want common words to contribute something rather than nothing.
Standard IDF vs Smoothed IDF: -------------------------------------------------- Term Doc Freq IDF Smoothed -------------------------------------------------- learning 4 0.2231 1.1823 deep 2 0.9163 1.6931 neural 1 1.6094 2.0986 text 1 1.6094 2.0986 images 1 1.6094 2.0986
Why Smoothing Matters
The smoothed version adds a constant offset, ensuring even the most common terms retain some weight. The "+1" in the numerator and denominator prevents division issues with unseen terms, while the final "+1" shifts all IDF values up. This is the default in scikit-learn's TfidfVectorizer, making it important to understand when comparing implementations.
Common TF-IDF Schemes: A Notation System
The information retrieval community developed a compact notation for describing TF-IDF variants. Each scheme is specified by three letters indicating the TF variant, IDF variant, and normalization method. For example, ltc means: log TF, standard IDF, cosine normalization.
Here are the most common schemes and when to use them:
| Scheme | TF | IDF | Normalization | Use Case |
|---|---|---|---|---|
nnn | Raw | None | None | Baseline, raw counts |
ntc | Raw | Standard | Cosine | Basic TF-IDF |
ltc | Log | Standard | Cosine | Balanced weighting |
lnc | Log | None | Cosine | TF only, normalized |
bnn | Binary | None | None | Presence/absence |

TF-IDF Vector Computation
To use TF-IDF for machine learning, we need to convert documents into fixed-length vectors. Each dimension corresponds to a vocabulary term, and the value is that term's TF-IDF score.
TF-IDF Matrix Shape: (5, 38) 5 documents × 38 vocabulary terms Sample TF-IDF values (Document 1, first 10 terms): -------------------------------------------------- algorithms 1.6094 data 3.2189
Sparsity in TF-IDF Matrices
Like raw count matrices, TF-IDF matrices are extremely sparse. Most documents use only a small fraction of the vocabulary.
TF-IDF Matrix Sparsity: ---------------------------------------- Total elements: 190 Non-zero elements: 48 Sparsity: 74.7% Average non-zero terms per document: 9.6

TF-IDF Normalization
Raw TF-IDF vectors have varying lengths depending on document size and vocabulary overlap. For similarity calculations, we typically normalize vectors so that document length doesn't dominate.
L2 Normalization
L2 normalization divides each vector by its Euclidean length, projecting all documents onto the unit sphere:
After L2 normalization, cosine similarity becomes a simple dot product.
Vector Norms Before and After L2 Normalization: -------------------------------------------------- Document Before After -------------------------------------------------- Doc 1 4.9801 1.0000 Doc 2 5.2814 1.0000 Doc 3 6.3210 1.0000 Doc 4 4.4566 1.0000 Doc 5 4.3420 1.0000
All normalized vectors now have unit length (1.0), making them directly comparable regardless of original document length.
L1 Normalization
L1 normalization divides by the sum of absolute values, making each vector's components sum to 1:
This creates a probability-like distribution over terms.
L1 Normalized TF-IDF (Document 1, top terms): --------------------------------------------- Sum of all values: 1.0000 data 0.2484 (24.8%) from 0.1414 (14.1%) machine 0.1242 (12.4%) patterns 0.1242 (12.4%) powerful 0.1242 (12.4%) algorithms 0.1242 (12.4%) is 0.0394 (3.9%) learn 0.0394 (3.9%)
L1 normalization is useful when you want to interpret TF-IDF scores as term "importance proportions" within a document.
Document Similarity with TF-IDF
TF-IDF's primary application is measuring document similarity. Documents with similar TF-IDF vectors discuss similar topics using similar vocabulary.
Cosine Similarity
Cosine similarity measures the angle between two vectors, ranging from 0 (orthogonal, no similarity) to 1 (identical direction):
For L2-normalized vectors, this simplifies to a dot product.
Document Similarity Matrix (Cosine Similarity):
-------------------------------------------------------
Doc 1 Doc 2 Doc 3 Doc 4 Doc 5
-------------------------------------------------------
Doc 1 1.000 0.014 0.062 0.004 0.033
Doc 2 0.014 1.000 0.000 0.073 0.016
Doc 3 0.062 0.000 1.000 0.000 0.010
Doc 4 0.004 0.073 0.000 1.000 0.005
Doc 5 0.033 0.016 0.010 0.005 1.000
Documents 1 and 5 show moderate similarity (0.28) because both discuss "learning". Documents 2 and 4 share "deep learning" terminology. The diagonal shows perfect self-similarity (1.0).

Finding Similar Documents
Given a query document, we can rank all corpus documents by similarity:
Query: Document 2
'Deep learning uses neural networks. Neural networks learn hi...'
Most Similar Documents:
------------------------------------------------------------
Doc 4 (similarity: 0.073)
'Computer vision analyzes images. Image recognition uses...'
Doc 5 (similarity: 0.016)
'Reinforcement learning agents learn through rewards. Le...'
Doc 1 (similarity: 0.014)
'Machine learning algorithms learn patterns from data. L...'
Document 4 (Computer Vision) ranks highest because it shares "deep learning" vocabulary with Document 2. Document 1 (Machine Learning) comes second due to shared "learning" terminology.
Visualizing Document Similarity in 2D
While the similarity matrix shows pairwise relationships, we can also visualize how documents cluster in a 2D space. Using PCA to reduce our high-dimensional TF-IDF vectors to 2 dimensions reveals the underlying structure:

The 2D projection reveals document relationships at a glance. Documents sharing vocabulary (like the "learning"-related documents) appear closer together, while Document 3 (focused on text/NLP) sits farther from the others due to its distinct vocabulary.
TF-IDF for Feature Extraction
Beyond document similarity, TF-IDF vectors serve as features for machine learning models. Text classification, clustering, and information retrieval all benefit from TF-IDF representations.
Text Classification Example
Let's use TF-IDF features for a simple classification task:
Text Classification with TF-IDF Features: -------------------------------------------------- Number of samples: 8 Number of features: 43 Cross-validation accuracy: 75.0% (±25.0%) Most Discriminative Terms: literature: through, emotions, expresses, verse, poetry ml: data, parameters, model, optimizes, descent
TF-IDF features capture the distinctive vocabulary of each class. ML documents contain "learning", "data", "models"; literature documents contain "poetry", "stories", "narrative".
Feature Selection with TF-IDF
High TF-IDF scores identify distinctive terms that can serve as features:
Top TF-IDF Terms by Document: ============================================================ Document 1: Machine learning algorithms learn patterns from da... data 0.5597 from 0.4515 learning 0.3153 machine 0.2798 patterns 0.2798 Document 2: Deep learning uses neural networks. Neural network... networks 0.5757 neural 0.5757 representations 0.2879 hierarchical 0.2879 uses 0.2322 Document 3: Natural language processing extracts meaning from ... text 0.4985 processing 0.4985 essential 0.2492 language 0.2492 meaning 0.2492 Document 4: Computer vision analyzes images. Image recognition... vision 0.3406 analyzes 0.3406 techniques 0.3406 images 0.3406 computer 0.3406 Document 5: Reinforcement learning agents learn through reward... learning 0.3722 agents 0.3303 challenging 0.3303 optimal 0.3303 reinforcement 0.3303
Each document's top TF-IDF terms capture its distinctive content. Document 2's top terms include "neural" and "networks"; Document 3's include "text" and "nlp".
sklearn TfidfVectorizer Deep Dive
scikit-learn's TfidfVectorizer is the standard tool for TF-IDF computation. Understanding its parameters helps you tune it for your specific use case.
Basic Usage
TfidfVectorizer Default Output: -------------------------------------------------- Matrix shape: (5, 38) Matrix type: <class 'scipy.sparse._csr.csr_matrix'> Vocabulary size: 38 Non-zero elements: 48 Sparsity: 74.7%
Key Parameters
TfidfVectorizer combines tokenization, TF-IDF computation, and normalization. Here are the most important parameters:
TfidfVectorizer Configuration Comparison: ================================================================= Config Vocab Size Non-zeros Mean Norm ----------------------------------------------------------------- default 38 48 1.0000 no_idf 38 48 1.0000 sublinear_tf 38 48 1.0000 no_norm 38 48 7.1451 binary 38 48 1.0000 bigrams 86 97 1.0000
Key observations:
- no_idf: Without IDF, all terms are weighted by frequency alone
- sublinear_tf: Log-scaling compresses TF values
- no_norm: Without normalization, vector norms vary by document length
- bigrams: Including bigrams dramatically increases vocabulary size

The visualization reveals how configuration choices affect similarity calculations. Without IDF, documents appear more similar because common words aren't downweighted. Bigrams can capture different relationships by considering word pairs like "deep learning" or "neural networks" as single features.
The IDF Formula in sklearn
scikit-learn uses a smoothed IDF formula by default:
where is the number of documents and is the document frequency of term .
sklearn IDF Values (smoothed formula): --------------------------------------------- Term Doc Freq IDF --------------------------------------------- learning 4 1.1823 is 3 1.4055 learn 3 1.4055 deep 2 1.6931 from 2 1.6931 uses 2 1.6931 agents 1 2.0986 algorithms 1 2.0986 analyzes 1 2.0986 challenging 1 2.0986
Practical Configuration Patterns
Different tasks call for different configurations:
Configuration Recommendations: ------------------------------------------------------------ Document Similarity: - L2 normalization (norm='l2') - Sublinear TF (sublinear_tf=True) - Filter rare/common terms (min_df, max_df) Text Classification: - Include bigrams (ngram_range=(1, 2)) - Limit vocabulary (max_features) - Keep IDF weighting Keyword Extraction: - No normalization (norm=None) - Raw TF for interpretability - Focus on high TF-IDF terms
Worked Example: Document Search
Let's build a complete document search system using TF-IDF:
Document Search Results: ====================================================================== Query: 'machine learning algorithms' ---------------------------------------------------------------------- 1. [Score: 0.577] Machine learning algorithms learn patterns from training dat... 2. [Score: 0.293] Python is a popular programming language for data science an... 3. [Score: 0.139] Deep learning uses neural networks with many layers.... Query: 'web development JavaScript' ---------------------------------------------------------------------- 1. [Score: 0.504] Web development involves creating websites and web applicati... 2. [Score: 0.374] JavaScript powers interactive web applications and runs in b... Query: 'neural networks deep learning' ---------------------------------------------------------------------- 1. [Score: 0.655] Deep learning uses neural networks with many layers.... 2. [Score: 0.306] Neural networks are inspired by biological brain structures.... 3. [Score: 0.122] Machine learning algorithms learn patterns from training dat...
The search system finds relevant documents by matching query terms against the TF-IDF index. "Machine learning algorithms" matches documents about ML and data science. "Web development JavaScript" finds the JavaScript and web development documents.

BM25: TF-IDF's Successor
TF-IDF has a limitation: it doesn't handle document length well. A long document naturally has more term occurrences, potentially inflating its relevance scores. BM25 (Best Matching 25) extends TF-IDF with length normalization and saturation.
BM25 is a ranking function that extends TF-IDF with two key improvements:
- Term frequency saturation: Additional occurrences contribute diminishing returns
- Document length normalization: Longer documents are penalized
The formula is:
where controls saturation (typically 1.2-2.0), controls length normalization (typically 0.75), is document length, and avgdl is average document length.

BM25 Length Normalization
BM25's length normalization adjusts scores based on document length relative to the corpus average:
BM25 Length Normalization (TF=5, IDF=1.5): -------------------------------------------------- Doc Length Relative BM25 Score -------------------------------------------------- 50 0.50x 3.1579 100 1.00x 2.8846 200 2.00x 2.4590 400 4.00x 1.8987 TF-IDF (ignores length): 7.5000
Shorter documents get higher BM25 scores for the same term frequency, reflecting the intuition that finding a term in a short document is more significant than finding it in a long one.
BM25 Parameter Sensitivity
The two key BM25 parameters, and , control different aspects of the scoring:


Using BM25 in Practice
The rank_bm25 library provides a production-ready BM25 implementation:
BM25 Search Results: ====================================================================== Query: 'machine learning algorithms' ---------------------------------------------------------------------- 1. [BM25: 4.720] Machine learning algorithms learn patterns from trainin... 2. [BM25: 2.202] Python is a popular programming language for data scien... 3. [BM25: 1.170] Deep learning uses neural networks with many layers.... Query: 'web development JavaScript' ---------------------------------------------------------------------- 1. [BM25: 4.186] Web development involves creating websites and web appl... 2. [BM25: 3.366] JavaScript powers interactive web applications and runs...
Limitations and Impact
TF-IDF revolutionized information retrieval and remains widely used, but it has fundamental limitations:
No semantic understanding: "Car" and "automobile" are treated as completely unrelated terms. TF-IDF cannot capture synonymy, antonymy, or any semantic relationships.
Vocabulary mismatch: If a query uses different words than the documents (even with the same meaning), TF-IDF will miss the match. "Python programming" won't match "coding in Python" well.
Bag of words assumption: Like its foundation, TF-IDF ignores word order. "The cat ate the mouse" and "The mouse ate the cat" have identical representations.
No context: The same word always gets the same IDF, regardless of context. "Bank" (financial) and "bank" (river) are conflated.
Sparse representations: TF-IDF vectors are high-dimensional and sparse, making them inefficient for neural networks that prefer dense inputs.
Despite these limitations, TF-IDF's impact has been enormous:
- Search engines: Google's early algorithms built on TF-IDF concepts
- Document clustering: K-means on TF-IDF vectors groups similar documents
- Text classification: TF-IDF features power spam filters, sentiment analyzers, and topic classifiers
- Keyword extraction: High TF-IDF terms identify document topics
- Baseline models: TF-IDF provides a strong baseline that neural models must beat
TF-IDF's success comes from its effective balance: it rewards terms that are distinctive to a document while penalizing terms that appear everywhere. This simple idea, implemented efficiently, solved real problems at scale.
Summary
TF-IDF combines term frequency and inverse document frequency to score a term's importance in a document relative to a corpus. The key insights:
- TF-IDF formula:
- TF variants: Raw counts, log-scaled (), binary, and augmented
- IDF variants: Standard (), smoothed ()
- Normalization: L2 normalization enables cosine similarity as a dot product
- Document similarity: Cosine similarity on TF-IDF vectors measures topical overlap
- BM25: Extends TF-IDF with term frequency saturation and document length normalization
TF-IDF remains a powerful baseline for information retrieval and text classification. Its limitations, particularly the lack of semantic understanding, motivated the development of word embeddings and transformer models. But understanding TF-IDF is essential: it's the foundation that modern NLP builds upon.
Key Functions and Parameters
When working with TF-IDF in scikit-learn, TfidfVectorizer is the primary tool:
TfidfVectorizer(lowercase, min_df, max_df, use_idf, norm, sublinear_tf, ngram_range, max_features)
lowercase(default:True): Convert text to lowercase before tokenization.min_df: Minimum document frequency. Integer for absolute count, float for proportion. Usemin_df=2to remove rare terms.max_df: Maximum document frequency. Usemax_df=0.95to filter extremely common terms.use_idf(default:True): Enable IDF weighting. Set toFalsefor TF-only vectors.norm(default:'l2'): Vector normalization. Use'l2'for cosine similarity,'l1'for Manhattan,Nonefor raw scores.sublinear_tf(default:False): Apply log-scaling to TF: replaces tf with .ngram_range(default:(1, 1)): Include n-grams. Use(1, 2)for unigrams and bigrams.max_features: Limit vocabulary to top N terms by corpus frequency.smooth_idf(default:True): Add 1 to document frequencies to prevent zero IDF.
For BM25, use the rank_bm25 library:
BM25Okapi(corpus, k1=1.5, b=0.75)
corpus: List of tokenized documents (list of lists of strings)k1: Term frequency saturation parameter. Higher values give more weight to term frequency.b: Length normalization parameter. 0 disables length normalization; 1 gives full normalization.
Quiz
Ready to test your understanding? Take this quick quiz to reinforce what you've learned about TF-IDF and document representation.
Reference

About the author: Michael Brenndoerfer
All opinions expressed here are my own and do not reflect the views of my employer.
Michael currently works as an Associate Director of Data Science at EQT Partners in Singapore, where he drives AI and data initiatives across private capital investments.
With over a decade of experience spanning private equity, management consulting, and software engineering, he specializes in building and scaling analytics capabilities from the ground up. He has published research in leading AI conferences and holds expertise in machine learning, natural language processing, and value creation through data.
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